Doncaster, Rotherham and Sheffield Integrated Community Equipment Loans Service (DRS ICELS)
The contract covers an integrated community equipment loans service for adults and children across Doncaster, Rotherham and Sheffield, providing aids and equipment that support independent living, hospital discharge and admission prevention. Sheffield City Council is the lead buyer, acting jointly for City of Doncaster Council, Rotherham Council and South Yorkshire Integrated Care Board within the health and social care sector. The supplier must procure, supply, store, deliver, collect, actively recall, clean and decontaminate, repair, service, maintain, reuse and recycle equipment, supported by effective stock-control IT and storage facilities. The service must provide timely, safe and appropriate equipment to meet assessed needs, comply with national guidance, maintain robust infection-control standards, and respond flexibly to policy changes. The estimated contract value is £140 million, although the contract duration is not stated, and delivery is across the UKE3 region of the United Kingdom. The critical qualification requirement is the ability to operate a compliant, responsive service meeting national requirements for equipment delivery, collection, recall, decontamination, servicing and maintenance.
Buyer: Sheffield City Council. Source: Find a Tender. Updated 20 Oct 2026.
Key facts
- Estimated value: £140m
- Bids close: 20 Nov 2026
- Location: South Yorkshire, Sheffield
- Procedure: Open procedure
- Contract period: 1 May 2027 to 30 Apr 2032
- Category: Health and social work services (85000000)
From the official notice
Provision of Equipment and aids for daily living is an essential component of the Health and Social Care system. An efficient Community Equipment Loans Service can enable independent living, facilitate hospital discharge, prevent hospital admission as well as reducing overall costs to the system. This Procurement is for an Integrated Community Equipment Loans Service to procure, supply, store, deliver, collect, Decontaminate, Repair, Service and Maintain, reuse and recycle a range of Equipment for Service Users who need it, both adults and children. Commissioners require a responsive Service that meets national guidelines for: The delivery and collection and active recall of Equipment. An IT based efficient stock control system and storage facilities. Robust infection control, cleaning and decontamination measures. Servicing and Maintenance. Warranty and repairs. Sufficient flexibility to meet changes in national or local policy requirements. The aim of the Service is to ensure that eligible Service Users of all ages receive timely access to appropriate, safe and effective Equipment and associated Activities that meet their assessed needs and enable them, as far as reasonably possible, to live safely and independently in their chosen Home. This is a joint procurement where Sheffield City Council is acting as the lead buyer on behalf of City of Doncaster Council, Metropolitan Borough of Rotherham Council and South Yorkshire Integrated Care Board.
View the official notice
Questions about this tender
When is the deadline?
Bids close on 20 Nov 2026.
What is it worth?
The estimated value is £140m.
Who can apply?
The buyer has marked it as suitable for small and medium-sized businesses.
How do I bid?
Open the official notice, register on the buyer's portal and submit your bid before the deadline.
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