Hire of Fleet Vehicles
The contract covers the hire and comprehensive maintenance of a 22-vehicle courier fleet for Synchronicity Care Limited, a healthcare-sector organisation supporting hospital and community healthcare operations in North-east England. The fleet comprises five 3.5-tonne Luton multi-drop vehicles with tail lifts and 17 small and medium electric and internal-combustion vehicles used to transport supplies, post, medical equipment, pathology samples, linen, sterile-services equipment and estates-maintenance items. The supplier must provide full servicing, repairs, safety and preventative inspections, replacement tyres and glass, consumables, customised livery, driver training, tax-exempt NHS vehicle classification, relief vehicles, and 24/7 breakdown and puncture support, including specified replacement and response times. The estimated contract value is £510,342, although the contract duration is not stated in the available information. Delivery will cover health centres, GP surgeries, hospitals and other institutions across the UKC region, including Darlington Memorial Hospital and University Hospital of North Durham. A critical requirement is compliance of tail-lift inspections with the Lifting Operations and Lifting Equipment Regulations 1998.
Buyer: SYNCHRONICITY CARE LTD. Source: Find a Tender. Updated 14 Sept 2026.
Key facts
- Estimated value: £510.3k
- Bids close: 23 Oct 2026
- Location: North East (England), Darlington
- Procedure: Open procedure
- Contract period: 1 Aug 2027 to 31 Jul 2030
- Category: Vehicle-fleet management services (50111100)
From the official notice
Background to the requirement: The fleet is managed by Synchronicity Care Limited representatives and is a 24 hour, 365 days a year operation. The fleet is used to carry supplies, post, medical equipment and pathology items to various locations throughout the North-east of England. The fleet requires 22 vehicles in total, 5 x Luton 3.5 tonne with tail lifts multi-drop vehicles transporting stores / supply cages, sterile services trolleys (capes), linen supplies and ad hoc duties to various sites. The remaining 17 are a mixture of small and medium sized EV's and ICE vehicles that are used as multi-site vehicles delivering post, supplies (non-caged), pathology samples, estates maintenance and smaller ad-hoc duties. The premises involved are wide ranging including Health Centres, Doctor Surgeries, hospitals and other institutions. The need for a flexible vehicle is a much-needed requirement. The successful supplier will be responsible for the provision of the courier vehicle fleet including a comprehensive service and maintenance contract covering all safety, maintenance and repair work related to operating the vehicle fleet. This includes responsiblity for the following items for the duration of the contract: o Relief vehicle delivered to Darlington Memorial Hospital or University Hospital of North Durham while servicing of vehicles or breakdowns occur (must be fit for purpose and of equal or greater specification to that of the vehicle it is replacing) and supplied at vehicle ...
View the official notice
Questions about this tender
When is the deadline?
Bids close on 23 Oct 2026.
What is it worth?
The estimated value is £510.3k.
Who can apply?
The buyer has marked it as suitable for small and medium-sized businesses.
How do I bid?
Open the official notice, register on the buyer's portal and submit your bid before the deadline.
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