Key Management System
The contract covers the supply, installation, servicing and maintenance of a replacement Key Management System (KMS) for The Pirbright Institute, a life-sciences research organisation operating critical and highly regulated infrastructure. The supplier will replace the existing end-of-life system on a like-for-like basis, modernising 14 current cabinets with a proposed 22-cabinet configuration positioned strategically across the site. The system must provide secure, auditable and centrally managed control of critical keys, restrict access to authorised personnel, maintain full traceability, and improve operational efficiency and emergency response times. The estimated contract value is £233,730, although the contract duration is not stated in the available information. Delivery locations are not specified beyond the Institute’s site. The most critical requirement is that the replacement system supports physical access controls and management practices necessary to maintain compliance with SAPO and ATCSA regulations.
Buyer: THE PIRBRIGHT INSTITUTE. Source: Find a Tender. Updated 21 Oct 2026.
Key facts
- Estimated value: £233.7k
- Bids close: 20 Nov 2026
- Location: West Surrey
- Procedure: Open procedure
- Contract period: 4 Jan 2027 to 1 Nov 2027
- Category: Cabinets (39141300)
From the official notice
This opportunity (“Contract”) is for a single supplier to supply, install, service and maintain a new replacement Key Management System to the Institute. The project is to replace the current, end-of-life system on a like for like basis i.e. replace the current 14 cabinets with modern equivalents as is. The proposed new set-up of 22 cabinets optimises the present set-up and ensures continued legal compliance as well as improving operational efficiencies and response times in the event of an incident or emergency across all areas of site. A replacement, modern KMS is an essential requirement to retain, and strengthen, Pirbright’s control of access to highly critical infrastructure, equipment and restricted areas. The proposed KMS will provide secure, auditable and centrally managed control of all critical keys, ensuring that access is only granted to appropriately authorised personnel, with full traceability. The replacement cabinets would be stored in strategic locations across site to ensure operational efficiency and capability to respond promptly to incidents and/or emergencies. This capability to securely manage critical keys across site is fundamental to maintaining legal compliance with SAPO and ATCSA regulations, both of which require Pirbright to ensure physical access controls are in place, and appropriately managed. .
View the official notice
Questions about this tender
When is the deadline?
Bids close on 20 Nov 2026.
What is it worth?
The estimated value is £233.7k.
Who can apply?
Any supplier that meets the buyer's requirements can apply. Check the official notice for conditions.
How do I bid?
Open the official notice, register on the buyer's portal and submit your bid before the deadline.
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